Atlas Use Cases: Validating Additional Space Needs

0:01 Hello, I'm Emre from Density, and today we're going to talk about validating whether a team really needs the additional space they're requesting.

0:08 If you're anything like one of our users, you're frequently getting asked about, hey, as a team based in Seattle or Denver or Toronto, we need more space for our employees.

0:18 And historically, that's been a really contentious discussion because there's not really good data about how many people are actually using a space or what might be the reasons behind why a team asks for more space.

0:28 Density Atlas, together with our radar-based sensor system, helps ground that discussion in data. So I want to talk through a couple of ways that our users are using this for those what used to be pretty heated conversations.

0:41 When a team asks for more space, and let's take our San Francisco office as an example, there are multiple layers that might be driving that ask.

0:50 One just off the bat is how many people are showing up against the target headcount. And you can see for our SF office that we're pretty frequently below our target headcount of 23, which is what the office is designed for.

1:04 But there are some weeks where we exceed this limit. So you can see that the week of June 4th, we peaked at 33 people.

1:09 When we held an offsite at our office, the week of April 2nd, we peaked at 51. And so, one of the questions that we would ask if we were having this conversation with our SF base team is what happened on the day of the day, and how often are they happening, and are we comfortable with the office flexing

1:23 to accommodate that many people. Now, the next question is, in a typical week, what's actually breaking at our office that might be leading to a request for more space.

1:35 And if we zoom in on the week of July 9th, we can see that right off the bat, two, both of the meeting rooms in our SF office were in use at the same time for five hours this week.

1:47 So this meant that for five hours, if an employee was looking for a space to collaborate in a meeting room, they

1:52 Would not have been able to find available space. But Density Atlas also points out to us that 38% of the meeting room usage this week was by just one person.

2:02 If we combine that with one to two people, it ends up being 59% of the meeting room usage. So there's a big challenge that we would give to our operations teams and the local teams here of how do we alleviate the meeting room usage by one to two people so that you have more meeting room

2:18 space, and we can extend the lifetime of this office without needing to grow. So a bigger space for this team.

2:26 And then finally, desks. So we have 20 desks in this office, and really in two seconds, I can validate that only four of these desks are used more than three hours a day.

2:37 And there are 14 desks that are used less than three hours a day. So there's a lot of available desk space in case the team was pushing back to have the desk or not even used at all.

2:45 And so this might also be an opportunity to remove some of these desks and put in one to two person pods that are relatively low cost to alleviate some of this meeting room usage.

2:55 And again, these are all the different levers we now have given that we have the visibility that Atlas provides to tackle this "we need more space" problem.

3:05 So excited to hear what you all think. Drop a comment in the loom if you're having a similar issue or how this might be relevant for you.

3:11 Thanks so much.