Quick Guide to Workplace Analytics

Emily

Updated October 02, 2024 20:52

Navigation Overview

Sidebar / Main View

The top of the sidebar shows the desk-sharing ratio, which provides insight into how many people are assigned to the building versus how many desks there are in the building.

Below that, all floors are listed, with each showing the desk-sharing ratio for that floor.

Each floor card also shows the space mix using a dot to represent each space on the floor, with the color of the dot corresponding to the type of space. This gives a visual overview at a glance of the types of space on each floor.

At the bottom of the sidebar, there is a panel showing the space functions filter, which allows the user to toggle on/off the different space types for analysis, as well as showing the total number of spaces of each type in the building.

The panel at the very bottom shows the operating hours, which can be set by the user by opening the panel toggle and sliding the handles.

Cards

Each card has a header with a badge that corresponds to the scope of the analysis. This may be a specific space type, a specific floor, or an overview of the whole building.

Each chart should answer a question, which is shown in the title. Where needed, there will be an info popup with additional information next to the question.

The footer of each card shows the date selection, which tells the user the time period being analyzed and, in some cases, controls to change it.

The right side of the footer has contextual actions that the user can take, such as downloading the chart or the data.

Selecting a date

Select a week in the How many people are in the building? chart at the top of the page. To select a date outside of what is currently shown, use the arrow keys by the date in the bottom left corner of the card. This will adjust the chart by one month.

Comparisons

Space-type charts (e.g., Desk, Meeting Room, and occupancy heatmaps ) have a Compare action button in the bottom right.
There are two types of comparison: floors and labels. Each type can be collapsed or expanded by clicking on the title within the menu:

Note: The floors section will only appear if there is more than one floor in the building. The labels section will only appear if the space type for the card has at least one label.

Each listed item opens a separate comparison chart. You can select as many as you would like to compare:

Click Download in the bottom right, and select CSV or JPEG. Each chart that is shown in comparison will open in a separate file.

Building View Charts

How many people are in the building?

Use this chart to see the building's peak or average occupancy by week.

Select peak (the highest number of people in a single day) or average (the average over the selected hours) metrics for your report by clicking the words under the chart question.

Scroll along the chart to view the number for the day.
If you have floor-level coverage, you can compare the occupancy by floor by clicking Show Floor in the bottom right corner.

Download the CSV by clicking on Download in the bottom right corner of the card.

How many people entered the building?

Use this chart to see your entrance count for the building by day.

In the top right of the first chart, switch the metrics view to visits.

Scroll along the chart to view the number for the day.

If you have floor-level coverage, you can compare the occupancy by floor by clicking Show Floor in the bottom right corner.

Download the CSV by clicking on Download in the bottom right corner of the card.

Is the building running out of space?

This chart shows the space types and how often you are running out of space or have too much space in relation to utilization.

Select the space types to show in the chart from the space function filter on the bottom left of the screen. You can add as many types as you would like.

Select the date range from the top Building Overview chart.

The green represents the ideal utilization. Dots that fall to the top left show how often it is running out of space. Dots that fall on the bottom right of the green show how often there is too much space. Hover over the dot to see the date and time that dot corresponds to.

Download the CSV or PNG by clicking Download.

What are the busiest days of the week?

View the busiest days of the week over the selected three-month range.

Select the date range by clicking the arrows on the bottom left
1. Note: This chart shows a three-month range rather than the selected week in the chart.

Select to show the peak or average numbers by selecting the text under the question.

Scroll over the peak or average number for each day.
Download the CSV or PNG by clicking Download.

What are the busiest hours of the day?

Select the date range from the top Building Overview chart.

Select to show the peak or average numbers by selecting the text under the question.
Scroll over the peak or average number for each day.

Download the CSV or PNG by clicking Download.

How [collaborate space types] are being used?

This chart shows for all collaborate space types. In this example, we’ll look at meeting rooms, but other types include Enclosed Workspace or Open Collaboration. See the complete list of categories at the bottom of this article.

Select the date range from the top Building Overview chart.

The chart will show the percentage of time that the room was occupied by different group sizes that week. The capacity number shows the room size, and the number in gray shows the number of rooms that size.
Download the CSV or PNG by clicking Download.

How are [focus type spaces] being used?

This chart shows all focus space types. In this example, we’ll look at desks, but other types include phone booths and workstations. See the complete list of categories at the bottom of the page.

This chart compares how often desks are in use for one hour vs. three hours.

Select the date range from the top Building Overview chart.

The chart will show the daily totals of one-hour and three-hour usage. The first number, when hovering, shows the one-hour total, and the second shows the three-hour total.