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Quick Guide to Atlas

Emily Tallon
  • Updated

Target Utilization

In the top left column, you will see Target Utilization. This section allows you to set the utilization goals across the platform. You can swap between percentages and number of people.

 

  • Underuse: Underuse in a space refers to the range in which the space does not have enough people for optimal usage (e.g., 0-6 people during operating hours is an underperforming space.
  • Critical Mass: Critical mass shows when the space is too crowded for the optimal experience. (e.g., anything above 75%, and the space no longer functions as intended. People can’t book desks or reserve rooms).
  • Between underuse and critical mass, shown in light blue, is the optimal number of people for your space. The floor is not too empty nor at its breaking point.

 

 

  1. Swap between the options using the percentage and people icons in the top right.
  2. Drag the sliding bars or type in the numbers to set your minimum and maximum targets. This will adjust the utilization weights across the reports.
  3. Click on the category to filter the reporting to show the dates and usage that the space fell within that range.

 

Time Used

Under your floor plan, you can set the Time Used goals that will show across the platform. This shows the percentage of hours in use.

  • Underuse: The percentage of time used is under the optimal amount. (e.g., a conference room is only used for 1 hour of the 8 hour day, and therefore is not performing to expectations).
  • Heavy use: The percentage of time used is over the optimal amount. (e.g., a conference room is used 7 hours of an 8 hour day, and may impact the ability to find a meeting location).
  • Between underuse and heavy use, shown in a medium purple, is the optimal percentage of hours in use. The spaces are not too empty nor consistently blocked
  1. Drag the sliding bars or type in the percentages to set your minimum and maximum targets. This will adjust the time used weights across the reports.

Time Used (1).gif

Operating Hours

Filter the hours shown in the reporting by dragging the sliders to the times that people are expected to be in the space. The bar chart above the hour slider shows the occupancy trends during the day to allow you to identify usage.

 

Calendar

The calendar allows you to quickly see the utilization of your space or floor by highlighting your utilization trends by date. You will see the days match the coloring for your utilization goals - dark blue for overutilized days, light blue for the days within your set threshold, and red for underutilized days.

The calendar has several filtering options:

  • The default view is three months. Select a single month by clicking on the blue month box on the left.
  • Select a week by clicking the week number
  • Select a time range by clicking the first day of the range, then holding down the shift key as you make your selection
  • Remove a day of the week by clicking on the blue day box at the top of the calendar
  • Remove a single day (e.g., a company holiday) by clicking while holding the command or control key

Floor Occupancy

The Occupancy Chart in the top center column shows your space's weekly occupancy trends. This chart aggregates all the data from the sensors on your floor.

 

  1. Move your mouse along the chart to see each week's peak and average occupancy. (The date range goes back to the original installation date by scrolling along the chart)
  2. Click on a week to filter the data across the platform:
    • The calendar on the left will show the occupancy breakdown by hour for the week selected.
    • The floorplan will adjust the time used coloring for the week.
    • The charts in the right-hand column will adjust to show that week's data, including occupancy and usage trends.
    • To remove the filtering, you can select a new week or click refresh to go back to the beginning (the utilization and time used targets will reset when you refresh). You can also select a month to view by clicking the month name in the Floor Occupancy chart.

Types and Labels

Types and Labels allow you to quickly filter your data to see trends across specific groupings

Types: Types are set categories that define your space, such as meeting rooms, cafeterias, and desks. Each space can only have one type.

Labels: Labels are custom tags that you can add based on the information you’d like to learn about your space. Suggested topics include technology, furniture, amenities, and configurations. Labels allow you to see what drives people to specific locations. Spaces can have multiple labels.

  1. Click on the tag to show all spaces with that specific label or by type.
  2. The calendar will adjust to show time used metrics instead of occupancy. The days will reflect your time used settings, with dark purple showing heavy usage, medium purple showing the spaces using your target usage, and light purple indicating underuse.
  3. The charts on the right column will adjust to show the trends for that type or label, including usage for that specific space type and occupancy for labels.

Note: Currently, there are only additional charts for spaces under the desk and meeting room types. If you have added your spaces as collaboration spaces, phone booths, etc., and wish to see the breakdown that meeting rooms and desks receive, we recommend changing the type.

Floorplan

The floorplan is divided into Areas of Interest (AOIs), which are spaces covered by sensors like meeting rooms, desks, open workspaces, and break rooms.

 

Areas of Interest are shown in the Time Used color scale so you can quickly see how often each space is used during operating hours.

  1. Hover your mouse over the spaces. The charts in the right column will update to reflect the time used details in the right column, and the calendar will switch to the time used data breakdown by day. You can click on a space to keep the information pulled up to explore charts deeper.
  2. Filter by types and labels to compare how similar spaces trend in hours used over the course of the day.
  3. If you select a week view for a space, you will see the time used report on the calendar

Space selection

The Space Selection box in the top right column provides more information about the area you have selected.

In the space selection box, you can edit the type, labels, cost, and copy the space ID for API purposes.

 

See the help articles:

Atlas Setup: Labeling Areas of Interest
Atlas Setup: Cost per Square Feet
Atlas Setup: Editing the Type of an Area of Interest

Range

The Range box allows you to quickly confirm your setting selections of date and time range.

 

Charts

In the far right column, you’ll see charts that provide deeper insight into your current selections, whether by floor, space, meeting rooms, or desks.

 

Note: At this time, the only types that provide additional charts are meeting rooms and desks.

 

 

When viewing the floor level, you will see the Meeting Room Occupancy, Meeting Room Usage, and Desk Usage charts.

 

  • Meeting Room Occupancy: Each column represents a meeting room size. You will see the maximum capacity in light blue, and the average number of people in that meeting room in dark blue. The dotted line will show the peak number during your time range. Hover over the column to highlight the relevant meeting rooms in teal on your floor plan.
  • Meeting Room Usage: See the duration of daily use for all your meeting rooms through a graph and dots. Hover over the graph, dots, or legend to highlight the relevant meeting rooms in teal on your floor plan.
  • Desk Usage: The duration of use is shown through a graph and dots. Hover over the graph, dots, or legend to highlight the relevant meeting rooms in teal on your floor plan.

 

You will see only the relevant charts when filtering by the labels meeting rooms or desks. Filtering by meeting rooms will show meeting room occupancy and usage, and selecting desks will show the desk usage information.

 

Select a single space to dig into the Time Used and Daily Peaks

 

  • Time Used: Scroll across the bar chart to see the daily time used numbers for the specific space. The average time used for the date range selected will show as a dotted line across the chart.
  • Daily Peaks: Scroll across the bar to see the highest number of people in the selected space by day.

Select a week in the Floor Occupancy chart to see the utilization Meeting Room Usage and Desk Usage charts for that week

  • Meeting Room Usage: See the number of people using meeting rooms, along with how many meeting rooms were booked at peak times, and for how long. Hover over the charts to highlight the relevant desks in teal.
  • Desk Usage: See how many desks were in use, and for how long. Hover over the charts to highlight the relevant desks in teal.

Heatmaps

Heatmaps can be turned on to view how people move in your space hour by hour over a week. Full help article can be found here: Atlas: Heatmaps

1. Select a week in the occupancy chart at the top of your screen

2. Toggle on heatmaps above your floorplan

3. Click through the calendar, or use the arrow keys on your keyboard, to navigate through the heatmap view by hour. 

Observations

Observations allow you to make notes on trends you see in Atlas. See the full help article here: Atlas: Observations

  1. Filter your data by types, labels, dates, and spaces or heatmaps view.
  2. Click to open the Observations panel on the far left.
  3. Click Add New.
  4. Type your notes and click the save icon. 

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